Staff managing software is one of the best tools a business can have as it allows them to monitor their employees’ performance efficiently. This includes keeping track of how many hours they have worked and how productive they have been during this time. In addition, this helps you schedule work and generate performance reports that you can use to improve productivity. We highly recommend integrating staff managing software into your workforce, whether you are a career advisor Perth company or a local business.


However, teaching the relevant staff this software can be challenging and can take time. You can dedicate this time to other aspects of the business, such as increasing your profits. Not to worry, however, we have you sorted out. This article will provide tips to help you and your employees learn staff managing software more quickly.


Let’s dive in.


Understand the challenges you are facing

The purpose of staff managing software is to make it easier for you to manage your employees and utilize your resources efficiently. However, many employee management software out there specialize in various features. Understanding the challenges you are facing can help you select the suitable software with features better suited for your needs. Your staff will use these features more, enabling them to learn them faster. This will also help you to make the most of your investment.


Here are some common challenges that you may want to consider to choose the best software for your employees:

● Hiring the suitable candidate and talent for your vacant positions

● Keep track of your employees’ performance for improved efficiency

● Monitoring interactions between employees for better communication and feedback

● Keeping tabs on performance to provide employees with deserved recognition and benefits

● Keeping tabs on inappropriate behavior, mistakes, and poor performance for better discipline and rule implementation.


Choose the right staff managing software

Once you have understood the challenges, it is time to buy the right employment management software. As mentioned above, you should consider all the challenges you have to face to ensure you choose the right one. However, there is another vital feature that you should focus on. This is how friendly and easy to use the UI is, as this will allow your staff to learn the software quickly, even if they are not tech-savvy. In such a case, you might want to try employment management software like BambooHR and Zoho. These software feature friendly and intuitive user interfaces that your staff can pick up on quickly.


Invest in a course or trainer

Your staff can undoubtedly learn from so many tutorials that are available on YouTube. However, these tutorials can be unreliable, and you never know if the teacher you are getting is qualified or not. To speed up the learning process, you can invest in an online course related to the software you are getting. Courses tend to organize everything that needs to be covered effectively and do so in a compressed manner so your staff can learn quickly. An even better idea is to get a trainer to help your team learn more practically. In this way, you and your staff will be able to learn staff managing software much more quickly.


Provide employees with an incentive for learning

A common mistake many businesses make is telling their employees that they have to participate in software training no matter the circumstances. They fail to provide them with an incentive and don’t understand that their employees have other work to take care of. Even if they do not have other responsibilities, they will still feel unmotivated and, as a result, may not be able to pick up on training quickly. You can give them incentives in several ways, from showing them appreciation to giving them a bonus. One tried and tested method is to tell them food will be served during training, giving them an incentive to attend the training session. This will ensure that they will focus more on training, allowing them to learn quicker.


Understand the key functionalities of staff managing software

All software provides a range of features ranging from the most important ones to more specific ones that are only suitable for a particular task. You and your staff will need to learn only the key functionalities to get started, as you may not need the other ones immediately. Besides, you can learn them with more experience anyway. Here are some of the key functionalities that you will have to understand:

● The employee database will contain all your staff information and records. You can think of it as a filing cabinet on your screen that can help you obtain results immediately. Therefore, it is a good idea to familiarize yourself with the type of data it will record and how to navigate it.

● Attendance marking is essential to understand as it allows businesses to create the correct payroll. Without this, you may lose a lot of money with employees not giving the proper time. This also allows you to record all information an employee provides when they are going on leave which can help from a transparency and policy point of view.

● Understanding analytics is crucial as they provide you with all the data you need about your employees. This can help you create forecasts and predict risks while telling you if there is a particular problem in your workforce.

● Understanding team management is probably the most important as it allows you to be flexible with the tasks at hand. It would be best if you understood how to assign and reassign projects across your teams so that you can complete projects quickly and efficiently.


To sum up

Staff management software is crucial as it allows you to monitor your workforce’s performance and ensure they are productive. You can also manage the tasks that you have at hand much


more efficiently and assign them to the right team. However, learning staff management software can be tricky since there are many aspects that you and the workforce will have to familiarize yourself with. We have provided you with a range of tips that allow you to learn it much more quickly. We hope this article proves insightful and that you implement these tips to reap their benefits. Thank you for reading!

myBooks logo

Free Accounting & Bookkeeping Software​

Organized Bookkeeping | Invoicing | Billing | Inventory Management | Expense Tracking & More

Related Articles